Everett Meredith Middle School PTA Bylaws
ARTICLE I: NAME
ARTICLE I: NAME
The name of this organization is the Everett Meredith Middle School PTA/ Parents and Teacher Association , It is a local PTA organized under the authority of Delaware Congress of Parents and Teachers (DPTA), a branch of the National Congress of Parents and Teachers (the National PTA).
ARTICLE II: PURPOSES
Section 1. The purposes of the PTA are:
a. To promote the welfare of children and youth in home, school, community, and place of worship,
b. To raise the standards of home life,
c. To secure adequate laws for the care and protection of children and youth,
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth, and
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
b. To raise the standards of home life,
c. To secure adequate laws for the care and protection of children and youth,
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth, and
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
Section 2. The purposes of the PTA are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III.
Section 3. The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal
Revenue Code or corresponding section of any future federal tax code (hereinafter “Internal Revenue Code”).
ARTICLE III: BASIC POLICIES
The following are basic policies of the National PTA.
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization shall work with the schools and the community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
c. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools and the community at large.
b. The organization shall work with the schools and the community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
c. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools and the community at large.
d. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
e. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
e. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
f. Upon the dissolution of the organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and whose purposes are in accordance with those of the National PTA.
g. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
ARTICLE IV: RELATIONSHIP WITH NATIONAL PTA AND DELAWARE PTA
ARTICLE IV: RELATIONSHIP WITH NATIONAL PTA AND DELAWARE PTA
Section 1. This Everett Meredith Middle School PTA shall be organized and chartered under the authority of the Delaware PTA in the area in which this local PTA functions, in conformity with such rules and regulations as the Delaware PTA may in its bylaws prescribe. The Delaware PTA shall issue to this Everett Meredith Middle School PTA an appropriate charter evidencing the due organization and good standing of the Everett Meredith Middle School PTA.
A local PTA in good standing is one that:
a. Adheres to the Objects and basic policies of the PTA;
b. Remits the national portion of the dues through the state PTA to reach the national office by dates designated by the National PTA;
c. Has bylaws approved according to the procedures of its state; and
d. Meets other criteria as may be prescribed by the individual state PTA.
b. Remits the national portion of the dues through the state PTA to reach the national office by dates designated by the National PTA;
c. Has bylaws approved according to the procedures of its state; and
d. Meets other criteria as may be prescribed by the individual state PTA.
Section 2. This Everett Meredith Middle School PTA shall adopt such bylaws for the government of the organization as may be approved by the Delaware PTA. Such bylaws shall not be in conflict with the National PTA Bylaws or the bylaws of Delaware PTA.
Section 3. Bylaws of this Everett Meredith Middle School PTA shall include an article on amendments.
Section 4. Bylaws of this Everett Meredith Middle School PTA shall include a provision establishing a quorum.
Section 5. Each officer or board member of this Everett Meredith Middle School PTA shall be a member of this local PTA.
Section 6. The bylaws of this Everett Meredith Middle School PTA shall prohibit voting by proxy.
Section 7. Only members of this Everett Meredith Middle School PTA who have paid dues for the current membership year may participate in the business of this Everett Meredith Middle School PTA.
Section 8. The charter of this Everett Meredith Middle School PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided the bylaws of the Delaware PTA.
Section 8. The charter of this Everett Meredith Middle School PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided the bylaws of the Delaware PTA.
Section 9. This Everett Meredith Middle School is obligated, upon withdrawal of its charter by the Delaware PTA:
a. To yield up and surrender all of its books and records and all of its assets and property to the Delaware PTA or to such agency as may be designated by the Delaware PTA or to another local PTA organized under the authority of the Delaware PTA;
b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Delaware PTA or status as a constituent organization of the National PTA; and
c. To carry out promptly, under the supervision and direction of the Delaware PTA, all proceedings necessary or desirable for the purpose of dissolving the Everett Meredith Middle School PTA.
b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Delaware PTA or status as a constituent organization of the National PTA; and
c. To carry out promptly, under the supervision and direction of the Delaware PTA, all proceedings necessary or desirable for the purpose of dissolving the Everett Meredith Middle School PTA.
Section 10. This Everett Meredith Middle School shall include in its bylaws provisions corresponding to the provisions of state bylaws identified by the number symbol (#).
ARTICLE V: MEMBERSHIP AND DUES
Section 1. Every individual who is a member of this Everett Meredith Middle School PTA is, by virtue of that fact, a member of the National PTA and of the Delaware PTA by which this local PTA is chartered, and is entitled to all the benefits of such membership.
Section 2. Each member of this Everett Meredith Middle School PTA shall pay annual dues to said organization. The amount of such dues shall include the portion payable to the Delaware PTA and the portion payable to the National PTA.
Section 3. This Everett Meredith Middle School PTA shall conduct an annual enrollment of members but may admit individuals to membership at any time.
ARTICLE VI: OFFICERS
Section 1. The officers of this Everett Meredith Middle School PTA shall be a president a vice president, a secretary, and a treasurer.
Section 2. Officers shall be elected by ballot in the month of April.
Section 3. The vote shall be conducted by ballot and a majority vote shall elect. When there is but one candidate for an office, the ballot for that office may be dispensed with and election held by voice vote.
Section 4. The following provisions shall govern the qualifications and eligibility of individuals to be officers of the Everett Meredith Middle School PTA:
a. Each officer, prior to election shall be a member of this Everett Meredith Middle School PTA .
b. No officer may be eligible to serve more than three consecutive terms in the same office.
c. A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.
Section 5. Officers shall assume their official duties following the close of the meeting in April in which they are elected and shall serve for a term of 1 year(s) or until their successors are elected.
Section 6. A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by the vice president. A vacancy in any office other than president shall be filled by the Executive Board.
Section 7. There shall be a nominating committee composed of three members who shall be elected by this local PTA at a regular general membership meeting at least one month prior to the election of officers, as outlined in Article VI, Section 2.
a. The Committee shall elect it's own share.
a. The Committee shall elect it's own share.
b. The Everett Meredith Middle School PTA nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular general membership meeting in March, at which time additional nominations may be made from the floor.
c. Only those individuals who are current members of Everett Meredith Middle School PTA and who have signified their consent to serve if elected shall be nominated for, or elected to, such office
c. Only those individuals who are current members of Everett Meredith Middle School PTA and who have signified their consent to serve if elected shall be nominated for, or elected to, such office
ARTICLE VII: DUTIES OF OFFICERS
Section 1. The president shall:
a. preside at all meetings of this Everett Meredith Middle School PTA;
b. serve as an ex-officio member of all committees except the nominating committee;
c. coordinate the work of the officers and committees of this Everett Meredith Middle School PTA in order that the Objects may be promoted;
d. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Executive Board.
b. serve as an ex-officio member of all committees except the nominating committee;
c. coordinate the work of the officers and committees of this Everett Meredith Middle School PTA in order that the Objects may be promoted;
d. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the Executive Board.
Section 2. The vice president(s) shall:
a. act as aide(s) to the president;
b. in their designated order [as listed above], perform the duties of the president in the president’s absence or inability to serve;
c. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
b. in their designated order [as listed above], perform the duties of the president in the president’s absence or inability to serve;
c. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
Section 3. The secretary shall:
a. record the minutes of all meetings of the Everett Meredith Middle School PTA;
b. be prepared to read the records of any previous meetings;
c. file all records;
d. have a current copy of the bylaws;
e. maintain a membership list, which will be periodically provided by the membership chair;
f. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
b. be prepared to read the records of any previous meetings;
c. file all records;
d. have a current copy of the bylaws;
e. maintain a membership list, which will be periodically provided by the membership chair;
f. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
Section 4. The treasurer shall:
a. have custody of the funds of Everett Meredith Middle School PTA
b. maintain a full account of the funds of Everett Meredith Middle School PTA;
c. make disbursements as authorized by the president, the board of [directors][mangers], or Everett Meredith Middle School PTA in accordance with the budget adopted by Everett Meredith Middle School local PTA;
d. have checks or vouchers signed by two people: the treasurer and one other person;
e. cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Everett Meredith Middle School PTA;
f. provide a written financial statement to the Executive Board at each meeting;
g. present an annual report of the financial condition of the organization;
h. submit the books annually for an audit by an auditing committee selected by the Executive Board at least one month before the meeting at which new officers assume duties.
i. report the findings of the annual audit to the Executive Board;
j. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
b. maintain a full account of the funds of Everett Meredith Middle School PTA;
c. make disbursements as authorized by the president, the board of [directors][mangers], or Everett Meredith Middle School PTA in accordance with the budget adopted by Everett Meredith Middle School local PTA;
d. have checks or vouchers signed by two people: the treasurer and one other person;
e. cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Everett Meredith Middle School PTA;
f. provide a written financial statement to the Executive Board at each meeting;
g. present an annual report of the financial condition of the organization;
h. submit the books annually for an audit by an auditing committee selected by the Executive Board at least one month before the meeting at which new officers assume duties.
i. report the findings of the annual audit to the Executive Board;
j. perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president or the Executive Board.
ARTICLE VIII: EXECUTIVE BOARD
Section 1. The affairs of the Everett Meredith Middle School PTA shall be managed by the Executive Board in the intervals between Everett Meredith Middle School PTA general membership meetings.
Section 2. Each board member shall be a member of this Everett Meredith Middle School PTA.
Section 3. The members of the Executive Board shall be:
a. elected officers;
b. The president may appoint a parliamentarian, subject to approval of the Executive Board of this Everett Meredith Middle School PTA.
a. elected officers;
b. The president may appoint a parliamentarian, subject to approval of the Executive Board of this Everett Meredith Middle School PTA.
Section 4. Duties of the Executive Board shall be to:
a. carry out such business as may be referred to it by the membership of the association;
b. create special committees;
c. appoint standing committee chairs;
d. approve the work of the committees;
e. present a report at the regular general membership meetings of this Everett Meredith Middle School PTA;
f. prepare and submit an annual budget to this Everett Meredith Middle School PTA’s general membership for adoption;
g. approve payment of routine bills within the limits of the general budget;
h. select an auditor or an auditing committee to audit the treasurer’s accounts.
a. carry out such business as may be referred to it by the membership of the association;
b. create special committees;
c. appoint standing committee chairs;
d. approve the work of the committees;
e. present a report at the regular general membership meetings of this Everett Meredith Middle School PTA;
f. prepare and submit an annual budget to this Everett Meredith Middle School PTA’s general membership for adoption;
g. approve payment of routine bills within the limits of the general budget;
h. select an auditor or an auditing committee to audit the treasurer’s accounts.
Section 5. If any member of the Executive Board shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the Executive Board.
Section 6. Regular meetings of the board shall be held with the date and time to be fixed by the board at its first meeting of the year.
Section 7. Special meetings of the board may be called by the president or when requested by any member upon 7 days’ written notice to each member of the Executive Board.
Section 8. At all meetings of the Executive Board, a majority of the members of the board shall constitute a quorum for the transaction of business.
Section 9. Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership. All records, books and other materials pertaining to the position shall be turned over to the president and all funds pertaining to the position shall be returned to the treasurer within fourteen days.
ARTICLE IX: COMMITTEES
Section 1. Only members of this Everett Meredith Middle School PTA shall be eligible to serve in any elective or appointive positions.
Section 2. The standing committees of Everett Meredith Middle School PTA shall be:
a. Volunteer, membership committee and other committees to be determined as needed.
a. Volunteer, membership committee and other committees to be determined as needed.
Section 3. The Executive Board may create such special committees as it may deem necessary to promote the Objects of PTA and carry on the work of this Everett Meredith Middle School PTA.
Section 4. The term of office of a committee chair shall be one year or until the selection of a successor.
Section 5. The chair of each committee shall present a plan of work to the Executive Board for approval. No committee work shall be undertaken without the consent of the Executive Board.
ARTICLE X: GENERAL MEMBERSHIP MEETINGS
Section 1. Regular meetings of Everett Meredith Middle School PTA shall be held no less than five times per school year, unless otherwise provided by this Executive Board of the Everett Meredith Middle School PTA. Ten days’ notice shall be given to the membership of any change of date.
Section 2. Special meetings of the Everett Meredith Middle School PTA may be called by the president or by a majority of the executive board seven days’ notice having been given.
Section 3. The annual meeting shall be held in April.
Section 4. Five members shall constitute a quorum for the transaction of business in any meeting of this Everett Meredith Middle School PTA.
ARTICLE XI: COUNCIL MEMBERSHIP
District V, in which the Everett Meredith Middle School PTA resides, does not currently have an organized council. Therefore until such time as a District V council is created, representation by the Everett Meredith Middle School PTA shall be determined at a later time.
ARTICLE XII: DELAWARE PTA CONVENTION
Section 1. This Everett Meredith Middle School PTA may be represented at the annual meeting of the Delaware PTA by the president, or appointed alternate, plus one additional delegate per 20 members.
a. All representatives to the Delaware PTA convention must be members of this Everett Meredith Middle School PTA.
b. Delegates and their alternates shall be chosen volunteer, with a subsequent majority of vote of approval in January .
b. Delegates and their alternates shall be chosen volunteer, with a subsequent majority of vote of approval in January .
ARTICLE XIII: FISCAL YEAR
The fiscal year of the Everett Meredith Middle School PTA shall begin on August first and end on the following July 31st.
ARTICLE XIV: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Everett Meredith Middle School PTA and in all cases in which they are applicable and in which they are not in conflict with these bylaws, the National PTA Bylaws, the Delaware PTA bylaws, or the articles of incorporation.
ARTICLE XV: AMENDMENTS
Section 1. These bylaws may be amended at any regular general membership meeting of the 
Everett Meredith Middle School PTA by a two-thirds vote of those members present and voting, a quorum being present, provided that the proposed amendments have been approved by Delaware PTA and notice of the proposed amendments has been provided to the membership thirty days prior to the meeting.
Everett Meredith Middle School PTA by a two-thirds vote of those members present and voting, a quorum being present, provided that the proposed amendments have been approved by Delaware PTA and notice of the proposed amendments has been provided to the membership thirty days prior to the meeting.Section 2. A committee may be appointed by a majority vote at a general membership meeting of this local PTA, or by a 2/3 vote of the Executive Board of Everett Meredith Middle School PTA, to submit a revised set of bylaws as a substitute for the existing bylaws.
Section 3. Submission of amendments or revised bylaws for approval by the Delaware PTA shall be in accordance with the bylaws or regulations of the Delaware PTA. The name of this organization is the Everett Meredith Middle School Parents and Teacher Association (PTA), It is a local PTA organized under the authority of Delaware Congress of Parents and Teachers (DPTA), a branch of the National Congress of Parents and Teachers (the National PTA).
ARTICLE XVI. WEBSITE
The Everett Meredith Middle School PTA shall have a web site designated for Everett Meredith Middle School PTA membership and community to be used as a resource and interactive contact/support center. The site shall be in compliance with any Delaware State PTA web site requirements. A volunteer Webmaster for the Everett Meredith Middle School PTA web site shall be appointed by the Executive Board.
